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Congratulations! Your book proposal has now been accepted and you’re ready to move on to the next step in your journey:

businessman sitting at desk using laptop in front of a window

Preparing your manuscript

Once you’ve signed and returned your contract to your Commissioning Editor, your Managing Editor will send you a full set of guidelines on the timeframe and expectations of the project going forward. On this page, you’ll find our top tips for preparing a manuscript that we can turn into the book you deserve.

Be sure to stay in touch with your Managing Editor and to ask questions if anything is at all unclear.

Once you’ve completed the manuscript, you can find out how to submit it here.

Remember, your book will be available in multiple formats.

As you prepare your manuscript, bear in mind that you’re writing for multiple uses and devices: print, e-book, website, mobile, tablet, etc. The following tips will help you to reach the widest possible audience by ensuring your content is presented clearly both in print and electronic format, and is discoverable to those performing online searches.

Artwork submission guidelines

The basics:

  • All artwork should be submitted in electronic format
  • Each figure or component of a multi-part figure should be submitted as an individual file
  • Please do not embed artwork in the main text

  1. Number the figures sequentially according to their appearance in the text and the chapter number (e.g. Fig 3.4 is the fourth figure in Chapter 3).
  2. Check that each figure is cited in the text (e.g. ‘See Figure 3.4’). This copy will guide the production team in placing the figures.
  3. Supply each figure caption on a separate line following the text paragraph that contains the figure citation. Captions should include the appropriate credit lines if the figure has been previously published (see Permissions section below). Define any new abbreviations used within the figure in the figure caption.

Authors must obtain permission to reproduce any previously published artwork, and submit a copy of any permission grants with their final manuscript. Permission credit lines should be included in figure captions. See additional resources for permissions issues here.

Group art files into individual chapter folders and label as shown below and provide a list containing the number of figures per chapter. Supply each figure file in its original source file format; one figure per file. Do not embed figures in your text manuscript. In addition to the high-resolution artwork files, please supply one PDF version of all of the artwork for each individual chapter, containing each figure identified with a visible figure number. This is required for viewing reference only. Example of acceptable grouping of folders for art delivery:

  1. Title folder (author name/abbreviated title) 
  2. Chapter folder (e.g. c01) 
  3. Figure folder (high-resolution files) c01f001.eps (first numbered figure in Chapter 1), c02f012.tif (twelfth numbered figure in Chapter 2
  • Please do not use a mixture of naming conventions using spaces, full points, and underscores in folder/file names. Please only use the name and number of the component in the folder/file name, e.g. c01. Please do not include chapter titles or other notes about the content as this can make the folder/file name very long and unstable when transferring files – we may have to ask you to resubmit the folder/files if there’s a problem.

  1. There are two types of artwork: photographs (halftones) and line drawings. Please refer to the grids below for guidelines on the appropriate file format for each. Include all line breaks and blanks for formatting and, if needed, color.
  2. Do not use the following applications: Harvard Graphics, Cricket Graph, MacDraw
  3. Supply a PDF file of your artwork for reference. These will be used for viewing purposes only.
  4. Do not embed photographs in Word, PowerPoint, or PDF files.

Program used to create/edit photo imageElectronic format to supply it inRequired Resolution
Digital camera (electronic photograph)jpeg, tifMinimum 300 dpi
Photoshop scanseps, tifMinimum 300 dpi for photographs
Combination photograph and lineeps, tifMinimum 600 dpi

Program used to create/edit photo image

Electronic format to supply it inElectronic format to supply it inRequired Resolution
Illustratoreps, ai (Adobe Illustrator)600 dpi
Worddocxn/a
Excelxlsxn/a
PowerPointpptxn/a
Photoshop scaneps, tifminimum 600 dpi
ChemDrawexport as a cdx fileminimum 600 dpi
Corel Draweps, cdr, ai, cdrminimum 600 dpi

  1. All color art should be delivered as original source files, not embedded into Word or PowerPoint.
  2. Photograph (black and white/greyscale): see resolution recommendations.
  3. Line art (black and white/greyscale): see resolution recommendations.
  4. Color art for print (CMYK mode).
  5. Online color files (RGB mode).
  6. Files that will print in four color can only use Cyan, Magenta, Yellow, and black (CMYK).
  7. The RGB color mode will be used mainly for online preparation.
  8. RGB color mode will be converted to CMYK color for use in our four-color printing process.

1-bit = monochrome line drawing
8-bit = greyscale halftone
24-bit = RGB image (color line drawing or halftone)
32-bit = CMYK image (color line drawing or halftone)

  1. Vector graphics are made up of lines and curves defined by mathematical objects called "vectors."
  2. Vectors describe an image according to its geometric characteristics. You can move, resize, or change colors without losing the quality of the graphic.
  3. Vector graphics (delivered as eps or ai files) are resolution-independent which means they can be scaled to any size and printed at any resolution without losing detail or clarity. As a result, vector graphics are the best choice for representing graphics that must retain crisp lines when scaled to various sizes.

Preparing chemical structures

When preparing chemical structures, please follow the Wiley standards outlined below:    

Attribute 
Fixed length12.6 pt
Line width0.6 pt
Margin width1.0 pt
Chain angle120 deg
Bold width1.75 pt
Hash spacing1.8 pt
Bond spacing118% of length (= 2.27 pt)
FontHelvetica or Arial (consistent please)
Atom labels and captions9 pt
Lettering above and below reaction arrows7 pt

Please note:

  • Bonds going AWAY FROM the observer should be dashed bonds. Dashed wedge bonds should be changed to dashed bonds, and weak bonds to dotted bonds.
  • Please ask your Wiley contact for the type area of your book. If creating a new document you may choose the document settings. Please choose “page” (not “poster”) as the document type and the respective document size. This way you help the typesetter to insert appropriate line breaks for longer chemical equations.

Examples:

scientific method

Fonts

This advice applies to authors or designers who are selecting fonts while preparing “final-form content” for interior pages or covers. This includes:

  • A “print-ready PDF,” not to be typeset by Wiley.
  • Artwork supplied in its final form, not to be redrawn by Wiley.
  • Text material using specialist fonts: typically math, computer code, or linguistics content.

Font licensing requirements

Fonts are intellectual property and require a license to be obtained or purchased from a rightsholder for anything that is not personal or non-commercial use. All Wiley publishing is defined as commercial.

For print products, the organization or individual who generates the files must hold a valid license for each font. With author-supplied print-ready PDF files, that means you as the author have this responsibility.

As your publisher we’ll also need to ensure that we hold the appropriate licensing as we will be distributing the chosen fonts when these are embedded in digital product formats such as ePDF.

Selecting fonts

To minimize issues with downstream corrections and licensing, and to eliminate font licensing costs, we strongly recommend that you only use fonts distributed under the Open Font License (this includes Google Fonts) and supply these font files with your application files.

If you need more options and are happy to purchase a commercial use license that permits you to create the print-ready PDFs, please select from:

Wiley’s approved font list

Adobe Fonts

Note that the fonts supplied as standard on your PC or Mac, including those bundled with Microsoft Office, are not compliant for use in commercially published material. They are for personal, non-commercial use only.

Artwork in final form

For graphic formats such as JPG, TIF, and PNG, where text is captured as an image or is part of the image, the fonts are not embedded and so compliance isn’t an issue.

EPS files, however, do embed fonts so they are a concern. The preferred option is that you use a licensed font when the EPS file is created. While it’s possible to outline a figure or figure part to remove any issue with embedding non-compliant fonts this will result in content that isn’t searchable or editable, and may cause problems when we create digital versions of your text or seek to correct or relicense your work. Please obtain the approval of your managing editor, or primary Wiley contact, before outlining any fonts.

Specialist fonts: Math, computer code or linguistics material

The Wiley-approved fonts list includes a variety of non-roman linguistics font options. For math material, the STIX font family is recommended. Please speak to your managing editor, or primary Wiley contact, if you require further guidance.

Corrective action

Where you are responsible for providing “final-form” files for interior pages or covers but our validation checks identify non-compliant fonts, we’ll do one of the following two things:

1. Ask you to re-supply the files with non-compliant fonts replaced.

2. Use our typesetter to substitute the non-compliant fonts. Note that you may notice minor differences in your proofs if we’ve had to swap to compliant fonts so this is not the favored option.

Not supplying a final-form version?

If you are not responsible for delivering a final-form version for any content, then fonts shouldn’t be an issue. Whenever we’re typesetting your manuscript, we’ll make sure that the final version uses compliant fonts.

House style

Below is a summary of our house style guide, which provides advice for Wiley authors seeking presentation guidance on the most common points of style. Please view our PDF, ACT Content Guidelines.

Wiley’s typesetters and copyeditors will apply these guidelines as standard during the production of your title.

For any issue not covered by our guidelines, please present consistently in a style that is acceptable in your field or apply guidance from The Chicago Manual of Style (CMS), 16e.

  • Abbreviations formed by omitting the end of the word or where words are followed by a period (e.g. Inc. not Inc, Co. not Co, Mass. not Mass).
  • Unless you are using Standard International (SI) units or chemical symbols, abbreviations should be spelled out in full at first use in each chapter with the abbreviation given in parentheses.
  • Time: a.m. and p.m. should be lower case with periods.
  • Do not use periods in abbreviations of academic degrees or professional and religious designations (e.g. MBA not M.B.A, PhD not Ph.D., RN not R.N.).
  • See References section for information on abbreviation of journal titles.

Subject-Specific Styles

  • As required, specific-style instructions for mathematics, chemistry, life sciences, computing, engineering, accounting, and finance can be found in the full K&L Content Guidelines (section 14 and the Appendix).

  • Plurals of acronyms do not take an apostrophe (e.g. ABCs not ABC’s).
  • Capitalized acronyms do not use periods (e.g. USA, US, UK not U.S.A, U.S., U.K.).
  • Lower-case acronyms do not use periods (e.g. bpm not bpm. or b.p.m.).

  • Do not include ampersands in the text, unless they appear in the name of a company or organization, e.g. John Wiley & Sons Ltd, Marks & Spencer, Ernst & Young, etc.

  • We also support work presented in APA style and will retain that style during production on request. Please notify your project editor (or relevant Wiley contact) if APA has been consistently applied or you want it to be applied

Title

  • Each appendix must have a title and each must be listed in any contents pages. For example chapter-level appendices in the main contents and heading-level appendices in the detailed contents if these present in the prelims or chapter openers.

Position

  • Appendices either appear at the end of the chapter or at the end of the book.

End-of-chapter appendices

  • Occasionally chapters may have their own appendices at the end of the chapter. In this case, the number should appear as, e.g. Appendix 3.A, 3.B, etc. for appendices to Chapter 3. They should appear before the references and/or further reading sections.

Figures and tables in end-of-chapter appendices

  • Figures and tables within these chapter-end appendices should be numbered as follows: Figure 3.A.1, Figure 3.A.2, etc. (e.g. the first figure in the first appendix at the end of Chapter 3).

End-of-book appendices

  • Appendices should appear before the references and/or further reading sections.

Figures and tables in end-of-book appendices

  • Figures and tables within appendices should be numbered as follows: Figure A.1, Table C.2, etc.

Sections and Headings

Part and subpart sections

  • Where the chapters of a book are organized into higher-level sections, these should always be called parts.
  • Parts can be numbered One, Two, Three, etc. or I, II, III, etc.
  • An individual part may be divided into two or more subparts.

Chapters

  • Chapters should be numbered using Arabic numerals: 1, 2, 3, etc.
  • Chapter numbering should continue through the book; it should not start at 1 again with the beginning of a new part.
  • If your discipline standardly numbers headings, prefix heading numbers with the chapter number, so for example:
  • 1.1 Level 1 Heading
    1.1.1 Level 2 Heading
    1.1.1.1 Level 3 Heading
    1.1.1.1.1 Level 4 Heading

Subject-Specific Styles

  • As required, specific-style instructions for mathematics, chemistry, life sciences, computing, engineering, accounting, and finance can be found in the full K&L Content Guidelines (section 14 and the Appendix).

Subject-Specific Styles

  • As required, specific-style instructions for mathematics, chemistry, life sciences, computing, engineering, accounting, and finance can be found in the full K&L Content Guidelines (section 14 and the Appendix).

  • US style: Contractions (i.e. words minus their middle parts but still with their final letter) should end with a period (e.g. Mr. not Mr, Mrs. not Mrs, Ltd. not Ltd).
  • UK style: do not end contractions (i.e. words minus their middle parts but still end with their final letter) with a period (e.g. Mr not Mr., Mrs not Mrs., Ltd not Ltd.).

References

  • Click here for examples of different reference types and how these should be cited in the text.

Permissions

Source and credit lines

  • Provide a source, and a credit to the rightsholder, for all third-party material used in your work. This “attribution” ensures you conform to our publication ethics by making it clear wherever material is not original to you and that its use in your publication is authorized.
  • Always introduce source information using the wording “Source:” and place this after the description of the material being used. The source is the publication or location from which third-party material has been obtained. This will most usually be a book or journal, a photo vendor (e.g. museum, gallery, or dedicated image vendor such as Getty Images), or an individual/employer.
  • Credits are standardly placed following the source location. They act as an explicit acknowledgement to the rightsholder that they hold the rights to the content being used and have given permission for its reuse in the publication. The credit may also include a copyright line if requested by the rightsholder.
  • Never add a credit to the rightsholder unless you have obtained permission for reuse.
  • For transparency and absence of doubt, especially where a chapter has a mix of original and third-party assets, best practice is to self-attribute any original work being published for the first time as follows (Jane Smith being the author of the chapter in this instance): Source: Jane Smith. Alternatively, when you submit final content to your project editor, confirm that all material without attribution is original work by you or your contributors.
  • If no third-party source/credit information is provided for any third-party material, your Wiley project editor will ask for confirmation that this material is original to the author of the chapter.

How to present source and credit lines

  • Figures and tables: Use the author-date shorthand and the standard credit (i.e. “Reproduced with permission of X” – with X being the name of the rightsholder). The full citation must be included in the end-of-chapter referencesFor example:
    • Harvard system: Source: Smith 1990. Reproduced with permission of Elsevier.
    • Vancouver system: Source: Source: [17]. Reproduced with permission of Elsevier. Or, where you want to provide a more detailed reference to the original material: Source: Smith 1990, figure 12.2 (p. 198). Reproduced with permission of Elsevier. Source: [17], figure 12.2 (p.198). Reproduced with permission of Elsevier.
  • Photos: add the source and any image reference number/ credit/copyright line specified by the rightsholder. For example:
    • Source: Private Collection/ The Bridgeman Art Library, DACS 2011. Reproduced with permission of the Towner Museum, Eastbourne, and © Estate of Eric Ravilious. If no credit line is specified, generate photo credit in this form
    • Source: Shutterstock/Travis Smith. Reproduced with permission of Shutterstock.
  • For material used with the permission of a colleague/employer:
    • Source: Courtesy of John Smith.
    • Source: Courtesy of BASF AG.
  • For author’s original work being published for the first time:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Jane Smith.
  • For material modified by the author with permission of rightsholders always indicate this modification using one of the following expressions: “Adapted from”, “Modified from,” or “After”. For example:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Adapted from Smith 1990 (figure 3.17) and Jones 2016 (figure 17.2). Reproduced with permission of Elsevier.
  • For material licensed under Creative Commons or similar you must always attribute fully by providing the author/originator name, a link to the online location, and the CC license information (with license number, e.g. 1.0, 2.0, etc., where available). There is no need to provide a link to the online CC license. For example:
    • Source: Jorgebarrios, https://commons.wikimedia.org/wiki/File:Valdivia.JPG. Licensed under CC BY-SA 3.0.
  • For public domain or fair use (as defined by Wiley) material that did not require permission to be obtained always indicate this after the source for clarity. For example:
    • Source: Smith 1864 (p. 198). Public domain.
    • Source: Best Movie Ever (2017). Directed by Steven Spielberg. Produced by Universal/Goldstar Productions/Rox Media, Inc. Fair use.
  • Copyright lines where required are expressed as follows: © 2017 Science Images. Use the copyright symbol without spelling out word "copyright".

  • Where specific chapters, sections, figures, parts, tables, etc. are referred to in the text they should take an initial cap (e.g. Chapter 6, Section 1.3). Use lower-case “c” for references to chapters in other books (e.g. “As Chen says in chapter 4 of her…”).
  • Ensure any cross-references refer to a fixed element in the text (e.g. see Figure 1.1 or see Section 4.3 not see above, see below, or see page 000.

  • Order should be day/month/year without internal punctuation (e.g. 2 October 2007).
  • Where a named day is given before the date use a comma (e.g. Tuesday, 2 October 2007).
  • If year is not specified, follow same order (e.g. on 2 October he left for Madrid).
  • Do not use “st”, “nd”, “rd”, or “th”, except in quoted material.
  • For clarity – so as to not confuse US/UK readers – always use 2 October 2007 style in the text rather than 02/10/07 or any variant.
  • Spell out the names of centuries (no caps), e.g. the twentieth century not the 20th C., the 20th century, etc.

  • Do not include apostrophes in decades (e.g. 1920s not 1920’s) unless the apostrophe must be used to indicate possession (e.g. the 1960s’ cohort).
  • Do not abbreviate decades (e.g. 1960s not ‘60s).
  • Decades can be spelled out (e.g. sixties).

Notes

  • Notes should be numbered 1-x throughout the chapter, never with the symbols *, †, etc.
  • End-of-chapter placement for notes will be applied as the house style. If it’s essential that positioning is at the foot of the page or at the end of your book, please inform your project editor when you submit your final MS to Wiley.

Figures and Tables

  • The rules below apply to tables as well as figures.

Numbering

  • Use double numeration – numbered through the chapter with Arabic numerals: Chapter number + Figure number (Figure 1.1, Figure 1.2, etc.).
  • Numbered figures must be cited within the text (e.g. see Figure 1.1).

Unnumbered figures

  • Figures do not need to be numbered unless they are captioned or cross-referenced in the text. It is acceptable to have a mix of numbered and unnumbered figures. You must make it clear, however, where the unnumbered figures should appear in the text.

Figure parts

  • Parts of figures are to be designated (a), (b), (c), etc. in the caption – i.e. lower case letters within parentheses – not (1), (2) or *, †, etc. Parentheses enclose the letter that labels the separate parts of figures in captions and on the figures themselves, but not in the text citations of figures (e.g. see Figure 1.1b not see Figure 1.1(b). Separate the descriptions of the parts in the caption using semi-colons.

Cross-references

  • Cross-references within the text to figures must be upper and lower case, and never abbreviated (e.g. see Figure 1.1. not see Fig. 1.1).

  • Notes should be numbered 1-x throughout the chapter, never with the symbols *, †, etc.
  • End-of-chapter placement for notes will be applied as the house style. If it’s essential that positioning is at the foot of the page or at the end of your book, please inform your project editor when you submit your final MS to Wiley.

References

  • Click here for examples of different reference types and how these should be cited in the text.

Choice of Harvard or Vancouver

  • You can choose to use either the Harvard or Vancouver referencing system but ensure that you use one system consistently throughout.

Harvard references and in-text citations

  • References should appear in alphabetical order by author surname with multiple books by the same author(s) arranged in chronological order.
  • In-text citations are formed using the author’s surname and year of publication. The citation can take the form "Martin (1990)" or "(Martin 1990)" depending on context. Either is acceptable.
  • Where one author has published works with different co-authors order these alphabetically by second author surname and if necessary by third author.
  • Where two or more references are cited at the same point in the text, separate them with semi-colons, e.g. (Martin 1990; Blanc et al. 1992). Order by relevance/importance rather than alphabetically or chronologically.
  • Where two or three authors are present, e.g. "Adams, Knowler, and Leader (1992)" Wiley has no preference as to whether all authors are mentioned or just the first named. The order of the authors should follow that used in the original publication. Where there are four or more authors then change to first named follow by "et al."
  • If there are two or more references by the same author(s) in the same year they should be listed in the reference list in their (a, b, c) citation order. As it is impossible to determine which title was published first within any given year, the order is determined by first appearance in your content. Text citations should appear as, e.g. "Martin (1990a)" and "Martin (1990b)."
  • Where two authors with the same surname have works published in the same year, identify them in the text by their initial: J. Martin (1990) and S. Martin (1990). Only necessary to distinguish with regard to publications in the same year.
  • Always use "and" not ampersand (&) with Harvard references.
  • Text citations may or may not be made to specific points in the publication, e.g. "(Dunn et al. 1989, p. 390)" or "(Reynolds 1989, Table 42)". This does not need to be done consistently.
  • Cite more than one work by the same author as follows: "Blanc et al. (1988, 1992)".

Sections and Headings

Part and subpart sections

  • Where the chapters of a book are organized into higher-level sections, these should always be called parts.
  • Parts can be numbered One, Two, Three, etc. or I, II, III, etc.
  • An individual part may be divided into two or more subparts.

References

  • Click here for examples of different reference types and how these should be cited in the text.

Italics

  • Use italic for the title of a publication, play, musical, TV/radio program, film, video game, ship (e.g. The Lancet, Kiss Me Kate, The Godfather, SS Eisenhower).

Latinisms

  • Do not italicize the following Latinisms: i.e., e.g., via, vice versa, etc., a posteriori, et al., cf., c. (where c. signifies circa, rather than ca.).

Subject-Specific Styles

  • As required, specific-style instructions for mathematics, chemistry, life sciences, computing, engineering, accounting, and finance can be found in the full K&L Content Guidelines (section 14 and the Appendix).

Subject-Specific Styles

  • As required, specific-style instructions for mathematics, chemistry, life sciences, computing, engineering, accounting, and finance can be found in the full K&L Content Guidelines (section 14 and the Appendix).

Notes

  • Notes should be numbered 1-x throughout the chapter, never with the symbols *, †, etc.
  • End-of-chapter placement for notes will be applied as the house style. If it’s essential that positioning is at the foot of the page or at the end of your book, please inform your project editor when you submit your final MS to Wiley.

Numbers

  • Spell out numbers below 10 unless used in conjunction with a unit of measurement (e.g. 5 kg not five kg; Five children not 5 children).
  • Use numerals rather than words spelled out when used in conjunction with % (e.g. 5% not five percent or 5 percent).
  • For precise values of 10 and greater use numerals.
  • Where numbers are approximate words should be used (e.g. around five hundred).
  • However, where the number is approximate but more complicated, use numerals (e.g. about 2.5 million years ago not about two-and-a-half million years ago).
  • Use numerals for: mixed numbers (an integer and a proper fraction), fractions, ages, dates (except centuries), mathematical terms, probabilities, ratios, numbered items (e.g. pages, chapters, “type 1”, “step 2”, etc.).

Offensive, Defamatory, or Libelous Content

  • Please do not include disrespectful/dismissive/rude attitudes towards other beliefs, cultures, individuals or accusations or wrongdoing by groups/individuals.
  • Swear words (profanity) are acceptable in quotations from third-party material. For visual profanity please seek advice of your project editor.

Part and subpart sections

  • Where the chapters of a book are organized into higher-level sections, these should always be called parts.
  • Parts can be numbered One, Two, Three, etc. or I, II, III, etc.
  • An individual part may be divided into two or more subparts.

Permissions

Source and credit lines

  • Provide a source, and a credit to the rightsholder, for all third-party material used in your work. This “attribution” ensures you conform to our publication ethics by making it clear wherever material is not original to you and that its use in your publication is authorized.
  • Always introduce source information using the wording “Source:” and place this after the description of the material being used. The source is the publication or location from which third-party material has been obtained. This will most usually be a book or journal, a photo vendor (e.g. museum, gallery, or dedicated image vendor such as Getty Images), or an individual/employer.
  • Credits are standardly placed following the source location. They act as an explicit acknowledgement to the rightsholder that they hold the rights to the content being used and have given permission for its reuse in the publication. The credit may also include a copyright line if requested by the rightsholder.
  • Never add a credit to the rightsholder unless you have obtained permission for reuse.
  • For transparency and absence of doubt, especially where a chapter has a mix of original and third-party assets, best practice is to self-attribute any original work being published for the first time as follows (Jane Smith being the author of the chapter in this instance): Source: Jane Smith. Alternatively, when you submit final content to your project editor, confirm that all material without attribution is original work by you or your contributors.
  • If no third-party source/credit information is provided for any third-party material, your Wiley project editor will ask for confirmation that this material is original to the author of the chapter.

How to present source and credit lines

  • Figures and tables: Use the author-date shorthand and the standard credit (i.e. “Reproduced with permission of X” – with X being the name of the rightsholder). The full citation must be included in the end-of-chapter referencesFor example:
    • Harvard system: Source: Smith 1990. Reproduced with permission of Elsevier.
    • Vancouver system: Source: Source: [17]. Reproduced with permission of Elsevier. Or, where you want to provide a more detailed reference to the original material: Source: Smith 1990, figure 12.2 (p. 198). Reproduced with permission of Elsevier. Source: [17], figure 12.2 (p.198). Reproduced with permission of Elsevier.
  • Photos: add the source and any image reference number/ credit/copyright line specified by the rightsholder. For example:
    • Source: Private Collection/ The Bridgeman Art Library, DACS 2011. Reproduced with permission of the Towner Museum, Eastbourne, and © Estate of Eric Ravilious. If no credit line is specified, generate photo credit in this form
    • Source: Shutterstock/Travis Smith. Reproduced with permission of Shutterstock.
  • For material used with the permission of a colleague/employer:
    • Source: Courtesy of John Smith.
    • Source: Courtesy of BASF AG.
  • For author’s original work being published for the first time:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Jane Smith.
  • For material modified by the author with permission of rightsholders always indicate this modification using one of the following expressions: “Adapted from”, “Modified from,” or “After”. For example:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Adapted from Smith 1990 (figure 3.17) and Jones 2016 (figure 17.2). Reproduced with permission of Elsevier.
  • For material licensed under Creative Commons or similar you must always attribute fully by providing the author/originator name, a link to the online location, and the CC license information (with license number, e.g. 1.0, 2.0, etc., where available). There is no need to provide a link to the online CC license. For example:
    • Source: Jorgebarrios, https://commons.wikimedia.org/wiki/File:Valdivia.JPG. Licensed under CC BY-SA 3.0.
  • For public domain or fair use (as defined by Wiley) material that did not require permission to be obtained always indicate this after the source for clarity. For example:
    • Source: Smith 1864 (p. 198). Public domain.
    • Source: Best Movie Ever (2017). Directed by Steven Spielberg. Produced by Universal/Goldstar Productions/Rox Media, Inc. Fair use.
  • Copyright lines where required are expressed as follows: © 2017 Science Images. Use the copyright symbol without spelling out word "copyright".

Possessive for names ending in "s"

  • Make the possessive of singular names ending in "s" by using an apostrophe followed by a second "s" (e.g. Rawls’s philosophy not Rawls’ philosophy).

Quotation marks

  • US style: Use double quotation marks, except for quotes within quotes, which should take single quotation marks.
  • UK style: Use single quotation marks, except for quotes within quotes, which should take double quotation marks.

References

  • Click here for examples of different reference types and how these should be cited in the text.

Scientific units

  • Symbols for scientific units are not followed by periods (e.g. kg not kg.).
  • Symbols for scientific units do not take plural s or ‘s or .s (e.g. 24 kg not 24 kgs, kg’s, or kg.s).

Sections and Headings

Part and subpart sections

  • Where the chapters of a book are organized into higher-level sections, these should always be called parts.
  • Parts can be numbered One, Two, Three, etc. or I, II, III, etc.
  • An individual part may be divided into two or more subparts.

Chapters

  • Chapters should be numbered using Arabic numerals: 1, 2, 3, etc.
  • Chapter numbering should continue through the book; it should not start at 1 again with the beginning of a new part.
  • If your discipline standardly numbers headings, prefix heading numbers with the chapter number, so for example:

  • For all material use the Oxford serial comma (e.g. apples, pears, and bananas).

Source and credit lines

  • Provide a source, and a credit to the rightsholder, for all third-party material used in your work. This “attribution” ensures you conform to our publication ethics by making it clear wherever material is not original to you and that its use in your publication is authorized.
  • Always introduce source information using the wording “Source:” and place this after the description of the material being used. The source is the publication or location from which third-party material has been obtained. This will most usually be a book or journal, a photo vendor (e.g. museum, gallery, or dedicated image vendor such as Getty Images), or an individual/employer.
  • Credits are standardly placed following the source location. They act as an explicit acknowledgement to the rightsholder that they hold the rights to the content being used and have given permission for its reuse in the publication. The credit may also include a copyright line if requested by the rightsholder.
  • Never add a credit to the rightsholder unless you have obtained permission for reuse.
  • For transparency and absence of doubt, especially where a chapter has a mix of original and third-party assets, best practice is to self-attribute any original work being published for the first time as follows (Jane Smith being the author of the chapter in this instance): Source: Jane Smith. Alternatively, when you submit final content to your project editor, confirm that all material without attribution is original work by you or your contributors.
  • If no third-party source/credit information is provided for any third-party material, your Wiley project editor will ask for confirmation that this material is original to the author of the chapter.

How to present source and credit lines

  • Figures and tables: Use the author-date shorthand and the standard credit (i.e. “Reproduced with permission of X” – with X being the name of the rightsholder). The full citation must be included in the end-of-chapter referencesFor example:
    • Harvard system: Source: Smith 1990. Reproduced with permission of Elsevier.
    • Vancouver system: Source: Source: [17]. Reproduced with permission of Elsevier. Or, where you want to provide a more detailed reference to the original material: Source: Smith 1990, figure 12.2 (p. 198). Reproduced with permission of Elsevier. Source: [17], figure 12.2 (p.198). Reproduced with permission of Elsevier.
  • Photos: add the source and any image reference number/ credit/copyright line specified by the rightsholder. For example:
    • Source: Private Collection/ The Bridgeman Art Library, DACS 2011. Reproduced with permission of the Towner Museum, Eastbourne, and © Estate of Eric Ravilious. If no credit line is specified, generate photo credit in this form
    • Source: Shutterstock/Travis Smith. Reproduced with permission of Shutterstock.
  • For material used with the permission of a colleague/employer:
    • Source: Courtesy of John Smith.
    • Source: Courtesy of BASF AG.
  • For author’s original work being published for the first time:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Jane Smith.
  • For material modified by the author with permission of rightsholders always indicate this modification using one of the following expressions: “Adapted from”, “Modified from,” or “After”. For example:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Adapted from Smith 1990 (figure 3.17) and Jones 2016 (figure 17.2). Reproduced with permission of Elsevier.
  • For material licensed under Creative Commons or similar you must always attribute fully by providing the author/originator name, a link to the online location, and the CC license information (with license number, e.g. 1.0, 2.0, etc., where available). There is no need to provide a link to the online CC license. For example:
    • Source: Jorgebarrios, https://commons.wikimedia.org/wiki/File:Valdivia.JPG. Licensed under CC BY-SA 3.0.
  • For public domain or fair use (as defined by Wiley) material that did not require permission to be obtained always indicate this after the source for clarity. For example:
    • Source: Smith 1864 (p. 198). Public domain.
    • Source: Best Movie Ever (2017). Directed by Steven Spielberg. Produced by Universal/Goldstar Productions/Rox Media, Inc. Fair use.
  • Copyright lines where required are expressed as follows: © 2017 Science Images. Use the copyright symbol without spelling out word "copyright".

  • Follow the spelling style of your choice (US or UK) but please keep it consistent.
  • When using US spelling, please refer to Merriam-Webster for advice.
  • When using UK spelling, please refer to the Oxford English Dictionary (OED) for advice.

  • As required, specific-style instructions for mathematics, chemistry, life sciences, computing, engineering, accounting, and finance can be found in the full K&L Content Guidelines (section 14 and the Appendix).

Figures and Tables

  • The rules below apply to tables as well as figures.

Numbering

  • Use double numeration – numbered through the chapter with Arabic numerals: Chapter number + Figure number (Figure 1.1, Figure 1.2, etc.).
  • Numbered figures must be cited within the text (e.g. see Figure 1.1).

Unnumbered figures

  • Figures do not need to be numbered unless they are captioned or cross-referenced in the text. It is acceptable to have a mix of numbered and unnumbered figures. You must make it clear, however, where the unnumbered figures should appear in the text.

Figure parts

  • Parts of figures are to be designated (a), (b), (c), etc. in the caption – i.e. lower case letters within parentheses – not (1), (2) or *, †, etc. Parentheses enclose the letter that labels the separate parts of figures in captions and on the figures themselves, but not in the text citations of figures (e.g. see Figure 1.1b not see Figure 1.1(b). Separate the descriptions of the parts in the caption using semi-colons.

Cross-references

  • Cross-references within the text to figures must be upper and lower case, and never abbreviated (e.g. see Figure 1.1. not see Fig. 1.1).

Permissions

Source and credit lines

  • Provide a source, and a credit to the rightsholder, for all third-party material used in your work. This “attribution” ensures you conform to our publication ethics by making it clear wherever material is not original to you and that its use in your publication is authorized.
  • Always introduce source information using the wording “Source:” and place this after the description of the material being used. The source is the publication or location from which third-party material has been obtained. This will most usually be a book or journal, a photo vendor (e.g. museum, gallery, or dedicated image vendor such as Getty Images), or an individual/employer.
  • Credits are standardly placed following the source location. They act as an explicit acknowledgement to the rightsholder that they hold the rights to the content being used and have given permission for its reuse in the publication. The credit may also include a copyright line if requested by the rightsholder.
  • Never add a credit to the rightsholder unless you have obtained permission for reuse.
  • For transparency and absence of doubt, especially where a chapter has a mix of original and third-party assets, best practice is to self-attribute any original work being published for the first time as follows (Jane Smith being the author of the chapter in this instance): Source: Jane Smith. Alternatively, when you submit final content to your project editor, confirm that all material without attribution is original work by you or your contributors.
  • If no third-party source/credit information is provided for any third-party material, your Wiley project editor will ask for confirmation that this material is original to the author of the chapter.

How to present source and credit lines

  • Figures and tables: Use the author-date shorthand and the standard credit (i.e. “Reproduced with permission of X” – with X being the name of the rightsholder). The full citation must be included in the end-of-chapter referencesFor example:
    • Harvard system: Source: Smith 1990. Reproduced with permission of Elsevier.
    • Vancouver system: Source: Source: [17]. Reproduced with permission of Elsevier. Or, where you want to provide a more detailed reference to the original material: Source: Smith 1990, figure 12.2 (p. 198). Reproduced with permission of Elsevier. Source: [17], figure 12.2 (p.198). Reproduced with permission of Elsevier.
  • Photos: add the source and any image reference number/ credit/copyright line specified by the rightsholder. For example:
    • Source: Private Collection/ The Bridgeman Art Library, DACS 2011. Reproduced with permission of the Towner Museum, Eastbourne, and © Estate of Eric Ravilious. If no credit line is specified, generate photo credit in this form
    • Source: Shutterstock/Travis Smith. Reproduced with permission of Shutterstock.
  • For material used with the permission of a colleague/employer:
    • Source: Courtesy of John Smith.
    • Source: Courtesy of BASF AG.
  • For author’s original work being published for the first time:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Jane Smith.
  • For material modified by the author with permission of rightsholders always indicate this modification using one of the following expressions: “Adapted from”, “Modified from,” or “After”. For example:
    • Figure 2.7. Synergistic mutual effects through the food web and environment between hybrid tilapia (Oreochromis niloticus x O.aureus) and the bottom feeder common carp (Cyprinus carpio). Source: Adapted from Smith 1990 (figure 3.17) and Jones 2016 (figure 17.2). Reproduced with permission of Elsevier.
  • For material licensed under Creative Commons or similar you must always attribute fully by providing the author/originator name, a link to the online location, and the CC license information (with license number, e.g. 1.0, 2.0, etc., where available). There is no need to provide a link to the online CC license. For example:
    • Source: Jorgebarrios, https://commons.wikimedia.org/wiki/File:Valdivia.JPG. Licensed under CC BY-SA 3.0.
  • For public domain or fair use (as defined by Wiley) material that did not require permission to be obtained always indicate this after the source for clarity. For example:
    • Source: Smith 1864 (p. 198). Public domain.
    • Source: Best Movie Ever (2017). Directed by Steven Spielberg. Produced by Universal/Goldstar Productions/Rox Media, Inc. Fair use.
  • Copyright lines where required are expressed as follows: © 2017 Science Images. Use the copyright symbol without spelling out word "copyright".

  • Trademarks and trade names should take an initial capital letter, (e.g. Xerox, Kleenex, Coca-Cola).
  • Verbs derived from trade names should take a lower case initial, (e.g. tippex out a mistake, hoover the carpet).
  • When using ® or ™ symbols, these should appear only at first instance in each chapter

Choice of Harvard or Vancouver

  • You can choose to use either the Harvard or Vancouver referencing system but ensure that you use one system consistently throughout.

Vancouver references and text citations

  • References should appear in numerical order in the text and be listed numerically in the reference list at the end of the chapter/book. Thus the order of the list matches the order of appearance of references in the text.
  • References first cited in a table or in a figure caption are numbered according to the location of the text citation of the table or figure.
  • Don’t leave any "in-between" numbers e.g. [97, 97a, 98] during the writing stage.
  • Numbers in the text should appear [1], [2], [3], etc. on the line rather than superscript.
  • Numbers in the end-of-chapter list should be "1. 2. 3.", not [1] [2] [3] or 1, 2, 3.
  • Use a comma (not an en dash) between two consecutive reference citations, e.g. [1, 2].
  • Use an unspaced en dash to indicate a numerical range within reference citation, e.g. [4–6].

  • Do not use angle brackets <> with Web addresses.
  • Do not underline a whole web address/URL. Use of underscores within web addresses/URLs is fine.
  • Always provide the date on which the web material was accessed.
    • Organization for the Advancement of Structured Information Standards (1999). XML exchange table model document type definition. http://www.oasis-open.org/specs/tm9901.html (accessed 17 July 2015).
  • Ensure that the author or authoring organization, year, and document title are given in the reference, along with the web address/URL. If this information is not available or relevant the reference should be removed and only the web address/URL cited in the text.
  • Drop the "http://" from web address where the URL points to a domain, e.g.
    • www.wiley.com not http://www.wiley.com
  • Use "http://" etc. where the URL points to specific documents or web pages, e.g.
    • http://www.wiley.com/contentguidelines

Please inform your project editor (or relevant Wiley contact) if you have followed any other style (e.g. APA) that your readership will require be retained. We can then take this into account during production.

Indexes

This document provides information and support for Wiley authors indexing their own titles.

However, if you can no longer prepare an index, to avoid publication delay, contact Wiley immediately to discuss alternate indexing options. These may include professional index preparation to be charged against future royalties.

What type of index should I provide?

  • Wiley’s standard requirement is a single, combined index of subjects and names. Author names are indexed only where substantive in-text discussion of the author or his/her work is found.
  • Specialized indexes of other topics, such as genera and species, geographical names (gazetteer), drug names, organic compounds, formulae, cases and statutes, or poetry first lines may be provided, after discussion and approval from your Wiley contact.

Inclusive language guidelines

Our customers come from diverse backgrounds around the world. We’re committed to reflecting that in our content, and promoting equity and inclusion in our community. We’ve developed inclusive language guidelines for US-based authors to make sure we’re using language in a respectful and responsible way. We also work with our vendors to make sure they’re upholding DE&I best practices in their workplaces.

Our US guidelines are continuously updated to reflect what we understand as the best language to represent and respect people across all communities. Because language has different impacts in different places, our guidelines are regionalized. UK and Canadian language guidelines are being developed next, along with guidance on media and visuals. Contact your editor for the latest version.

We also provide authors the opportunity to submit a manuscript sample for sensitivity review by DE&I experts. Reach out to your editor to discuss whether this would be a good option for your work.

Wiley LaTeX template

Using the Wiley LaTeX template allows you to focus on your content rather than the appearance of your submission. The template makes it easier to structure your manuscript, e.g. managing heading levels, along with the straightforward creation of equations.

Want to use the Wiley LaTeX template?  Please get in touch with your Wiley contact to discuss first.

Note: The template won’t be used for the presentation of the final page layout.

Preparing mathematics in Word

  • All displayed equations and all inline mathematics – even single variables – must be generated in MathType /Equation Editor 3.0.
  • No mathematics should be inserted into the text as graphics, or keyed in as text.
  • No equations should be partially set in MathType /Equation Editor 3.0 and partially keyed in as text.
  • Always submit a PDF to your in-house contact in addition to the Word version of manuscript, so we know how it’s supposed to look.
  • Use MS Word version 2016 or higher for preparing your manuscripts (Office 365 is the best choice).

This can be acquired from www.dessci.com/en/products/mathtype and is available for Mac and PC. MathType is very flexible and we recommend you use fixed preferences and follow standard styles for all equations – see below screen capture for details:

 

mathtype styling screenshot

In Microsoft Word, go to Insert–Object and select Microsoft Equation 3.0. (If you’re working in Word 2007, do not use the default equation editor: ‘π Equation’)

  • The equations and mathematics do NOT need to be rekeyed by the Wiley typesetter, which reduces the possibility of introducing errors.
  • We’re able to convert the material without any rekeying to MathML for inclusion in our XML–based digital products.
  • MathML lets you use and re–use mathematical and scientific content on the web.
  • MathML deals with both the representation and the meaning of the mathematics, so that web pages with MathML embedded equations can be searched for and viewed as normal web pages across many different browsers.
  • The mathematics and equations can be reflowed to fit the viewing device being used.
  • MathML can be used as input to computer algebra systems such as Maple and Mathematica, for example, to display graphs of equations, supporting either additional Wiley functionality and/or the customer’s use of such systems.

We treat the PDF you send us as the master version, so check the PDF carefully, particularly the rendering of the inline mathematics and displayed equations.

Here are a few ways that you can minimize manual intervention in your equations:

  • Where an equation breaks over two or more lines, ensure it’s given in a single MathType/Equation Editor 3.0 equation.
  • Make sure the size of the brackets is appropriate to the nature of the equation.
  • Punctuation at the end of displayed equation should be included within the MathType/Equation Editor 3.0 equation.
  • Punctuation after complex inline equations should be set outside the MathType/Equation Editor 3.0 equation.
  • Numbered equations should be numbered with the chapter number and the equation number, sequentially throughout the chapter. For example, the third numbered equation in Chapter 4 would be numbered 4.3. Do not insert the equation number from within the equations editor. Use a tab separator between the equation and the number.
  • Do not use the same equation number for two or more different equations.

For MathType use ‘Factory Settings’ (Style–Define–Advanced–Factory Settings; select ‘Use for new equations’).

For Equation Editor, use the default styles (Style–Define).

Changing the settings and fonts can cause problems. If you use any fonts that aren’t included in the normal MathType/Equation Editor font set, list them clearly when submitting.

If you copy a MathType equation from another document, make sure you copy the equation from within the MathType window, rather than from the text, and then paste it into a new MathType window. From ‘Preferences’ select ‘Load from Factory Settings…’ then select ‘Use for new equations’ and click ‘OK’.

Variables – Typeset in italic, e.g. (a + y). Two–letter variables, e.g. KE for kinetic energy, should be set in roman to prevent misreading as a product of two variables.

Vectors – No arrow above the letter – rather typeset in bold, e.g. (a). (Most vectors used in physics are variable vectors; see below.)

Variable vectors – Typeset in bold italic, e.g. (i)

Matrices – Inline: typeset in bold caps, e.g. [I]. Display: set within square brackets. (Most matrices used in physics are variable matrices; see below.)

Variable matrices – Typeset in bold italic caps, e.g. (B). Ellipses in matrices should consist of three points – ‘…’ (vertical or horizontal).

Sub and Superscripts: words and abbreviations – If a superscript or subscript is a word or an abbreviation, typeset in roman.

Sub and Superscripts: single letters – Most single–letter subscripts and superscripts and all numerical sub– and superscripts are set roman. Exception: Subscripts representing a running number (e.g. n in the sense of 1, 2, 3...) or quantities (e.g. P and V indicating specific heat) are typeset in italic. Differential d – Typeset in roman.

Constants; Mathematical constants, e.g., e – Typeset in roman. Constants: Physical constants, e.g. speed of light c, Planck’s constant h, Boltzmann constant, etc. – Typeset in italic.

Functions and operators – Named (abbreviated) functions and operators, such as ‘log’, ‘ln’, ‘exp’, ‘Im’, ‘Re’, ‘lim’, ‘max’, and ‘tr’, and trigonometric functions, such as ‘sin’, ‘tan’, etc., are set in roman. They do not take full points. These functions are followed by a space, then the numerical value. However there is no space if the argument (symbol or number) is enclosed in parentheses, brackets, or braces.

Symbols for scientific units – Typeset in roman.

Ellips–s - Include a comma (and space) after the three ellipsis dots when the final term follows, e.g. x1, x2,..., xn. Only ellipses indicating omissions in series or lists are set on the line. Ellipses indicating missing terms in equations are centered vertically.

Simple fractions – Simple fractions in the text should be stacked vertically.

Please see the following examples for the differences between display equation formats and in line equation formats:

mathematics and physics

Equations should be punctuated as if text. Use appropriate punctuation to introduce the equation, separate expressions, and at the end of the equation as appropriate. Chemistry, communications technology and engineering titles: equations should not be punctuated as if text.

Use stacked fractions in display. Don’t use soliduses (e.g. a/bx), or negative superscripts (e.g. a(bx)–1). If displayed equations break try to break them before an operation symbol (e.g. = < > + - x) that follows a bracket. Fractions, matrices and expressions contained within brackets should not be broken if at all possible.

Order of brackets/fences is as follows – {[()]} – starting with () and working from the inside out. Brackets should appear in pairs.

Inline equations. Avoid in–line expressions that require lines of type to spread – i.e. overbars, summation signs, stacked fractions, etc. Either set in display rather than in–line, or, if the fraction is more complex and cannot be stacked as a single character, use negative superscripts, e.g. a(bx)-1. Avoid breaking equations in line – rather display them. Use negative superscripts in preference to soliduses, i.e. follow SI specifications.

Page Layout

Wiley has a series of designs for our print titles adapted to the different trim sizes and subjects of book content we publish. We have created these designs based on our experience and feedback from our authors. They provide us with the opportunity to update the look of our content so that it works well in all our publishing formats, both print and digital formats that use each print design. There is flexibility to ensure that these designs work with your content whatever the subject area or printed trim size.

Our typesetters are very experienced at working with these designs and they allow us to move from stage to stage in the production process in a streamlined manner, minimizing errors during typesetting. You will be given a clear indication of the number of words/figures that you should be creating which will give you an accurate idea of the length of your book once printed.

Also, as all our book content will use these standard designs, any content that is repackaged for sale in other formats (such as digital or print on demand custom publications) will have a consistent look and feel. Some digital formats (such as ePUB) do not follow the print layout but use their own standard style, which is optimized for use on devices.


Permissions

Your responsibilities

  • Unless your contract says otherwise, as the author you’re responsible for obtaining permission to use the third-party copyrighted material included in your work and for paying any publication fees required by rightsholders.
  • Always refer to the guidance documents and use the official forms on this page to assist with obtaining permission in line with Wiley’s requirements.
  • If you’re a volume editor, ensure your contributors are aware that they’ll need to obtain all necessary permissions, apply the guidelines, and use the correct Wiley forms when obtaining those permissions.
  • It’s essential that all permission grants are submitted to us together with your manuscript, otherwise publication of your book may be delayed.

Guidelines

  • Permissions Guidelines for Authors: this key document contains advice on what material requires clearance and the rights to ask for when requesting permission.  
  • STM Association Guidelines: this site lists all the signatories of the STM (Scientific, Technical, and Medical) Association’s Permissions Guidelines and includes an invaluable video summarizing how much material you can use from signatory publishers in your work without incurring a fee. Before you start making your permission requests, ensure you’ve checked if any of the publishers of copyright material you are using are signatories.
  • Wiley Preferred Vendors: Research and Selection Instructions for Authors provides a list of approved sources from which third-party photo, illustration, and video content can be used either for free or under the terms of Wiley-negotiated pricing and reuse-rights agreements for commercial publishing.

Forms

  • Wiley Permissions Request Form: use this whenever the rightsholder does not employ an automated online solution for managing permissions (e.g., individuals, smaller publishers). There are versions of the form in Spanish and French if required: 
    • Wiley Permissions Request Form (Spanish)
    • Wiley Permissions Request Form (French)
  • Patient Consent Form: use this when obtaining informed patient consent for medical images in which individuals are identifiable.
  • Standard Release Form: use this when obtaining permission to publish images or quotations from individuals you have photographed, videoed, or interviewed during or before your book’s preparation.

Print Ready PDFs

Creating your own publication-ready files is no small undertaking. You will need to become versed in the skills of bookmaking and art creation in order to achieve your goal. The guidelines given here have been prepared by Wiley to help you through the bookmaking process.

Of necessity, these are general guidelines and cannot address the very specific questions that sometimes arise in preparing technical copy. Your Wiley contact person will be available to answer your questions and help you prepare a book of high quality.

Your book will be printed directly from the print-ready PDF that you supply. It becomes critical, therefore, that you review all the instructions in this guide, that you submit a sample of your work before proceeding, and that you thoroughly proofread your finished work before you submit it. Remember, the way you submit your print-ready PDF to the publisher is the way you will see it in print.


Search Engine Optimization

The tips below will help you make your book easy to find by prospective readers online.

Abstracts and Keywords

As part of our publishing service to authors, your book may be part of our online-book program. Please supply an abstract and list of keywords for each chapter. We recommend a 50-150 word abstract and up to 10 keywords for each chapter.

These abstracts are free to view online and will increase discoverability and readership of your chapter by encouraging readers to go to the main text.

Please note that the abstracts and keywords are for the electronic edition of your book and will not appear in the print version.

Chapter Titles and Headings

Chapter titles should be direct and specific, and describe the chapter content without further explanation being required.

We recommend that you avoid metaphors, puns, and colloquialisms as this is not always appropriate for a global audience.

For chapter headings, use clear and consistent heading hierarchy, and avoid lengthy paragraphs of text. Three levels of subheadings are normally sufficient. For example:

1. Colors of the Rainbow
1.1 Red
1.1.1 Red Derivatives (Fuchsia, Maroon, Burgundy)

Cross-references and Citations

When using cross-references avoid locators (e.g. page numbers, ‘above’, ‘below’) that will not be accurate when content is reflowed into different formats. Instead use fixed locators such as Section 2.2 or Figure 3.6.

Figure, table and reference citations should be written out in full: for a string of references write [30,31,32,33,34], rather than [30–34]. This means that the user can link through to each individual reference or figure when they find your article online.

Reference lists, endnotes, bibliographies, Multiple Choice Questions, etc. should be placed with the relevant topic/chapter, rather than elsewhere in the book.

Artwork

While a printed book will have fixed page size and layout, digital devices and computer monitors can vary widely in screen size and resolution, and the layout will change to match.

If an image has multiple panels, try to introduce it in such a way that it can be laid out vertically or horizontally.

Rather than using indicators such as ‘on the left’ or ‘right’, number each panel separately and simply call them out by that number (1.4a, 1.4b, etc.). See example of a multi-panel image below:


Tables, lists, equations, and code

  • A table concisely presents numerical or factual information in a grid format.
  • A table usually consists of at least two rows (including the column headings) and two columns; otherwise the information may be better presented as a list.
  • Tables containing graphics should be avoided due to accessibility requirements.
  • Large tables that would extend the portrait orientation of the typeset page should be reworked into smaller tables or lists, as turning tables into landscape orientation on the typeset page runs counter to accessibility requirements. 

Working with tables – The DOs and DON'Ts of supplying tables

Do...

Use long tables rather than wide tables, so that your tables can be viewed properly on electronic devices. Consider changing the direction of a wide table from horizontal to vertical, or splitting up one large table into separate smaller ones. You might also wish to consider replacing complex tables with lists or paragraphs if appropriate.

Always create tables using Word’s table format (found under ‘Insert’ and ‘Table’). By using the Word table tool, alignment within table cells can be easily controlled using the paragraph formatting functions.

Number tables sequentially per chapter and in order of their appearance (e.g. Table 2.1, 2.2, etc.) and have a title (caption). Table titles always consist of:

  • The term ‘Table’
  • The table Number
  • A brief description

Place your tables in the manuscript file following the paragraph that contains the Table text citation. Include the Table number and caption above the table.

Cite your tables in text (e.g., ‘See Table 2.1’). The typesetter will place the table as close to the table citation as possible.

Define any abbreviations used within the table, either in the caption or in a footnote. Format footnotes either as superscripted letters or numbers enclosed in brackets. The footnote text is to be placed directly under the table.

Don’t...

Don’t use line breaks or soft returns within a table cell to make the text align across columns. If alignment is important, use separate table lines.

Don’t supply tables as graphics.

Working with lists

Keep in mind that multicolumn lists will be reproduced as a single vertical list when we convert it to some electronic formats.

Working with equations

For complex equations, use the editing tools MathType or Equation Editor 3.0.

Remember that the text in equations, graphics, figures, and math is usually not searchable when you provide them as images and not editable text.

Working with code

If you are including code, keep it short. Wrap and indent individual lines to accommodate smaller screens. See sample below:


Video and Quizzes

Submitting Videos

1. Video clip specification

Quicktime or Windows Media are the preferred video formats (if you have files in both formats, please send both).

The full list of acceptable formats is: .3g2, .3gp, .asf (streaming for Windows Media Player), .avi, .dv, .flv (VP6), .mov (QuickTime multimedia), .mp4 (H.264), .mpeg, .mpg (MPEG-1 and MPEG-2), .qt (QuickTime), .wmv (Windows Media Video).

It is OK (but not essential) to include audio on your video file, but please supply the audio and video to us as a single file.

  • The size limit for an individual video file on a website is 2GB.
  • Typical video clips are up to 3 minutes long.
  • Please submit videos in the final form ready for reproduction – we are not able to undertake editing or altering of video submissions.
  • Please refer to your contract for the specified number of videos. Do not exceed the number requested.
  • Please note that we cannot accept videos that include medical patient names or any other information that could allow identification, unless permission for such use has been expressly granted by the patient in writing. Please remove such information from your clips before submission if you cannot supply written proof of consent.

2. Submitting your video

When you submit your video clip, please send the following (as Word documents):

  • A short title for each clip.
  • A longer ‘caption’ for each clip (similar to a caption for a figure in the text), explaining what is happening in the clip. This is a static caption which will be permanently on view while the video clip is running.
    • If your video includes audio, add ‘This video includes an audio commentary.’ at the beginning of your caption. Likewise, if there is no audio, include the phrase ‘This video does not include audio commentary.’
  • Number your video clips in one sequence for each chapter, using decimal numbering (Video clip 1.1, 1.2, etc.) or number in one sequence throughout (Video clip 1, Video clip 2, etc.).
  • Please use this numbering for file names, captions, and titles.
  • Video clips will be referenced in the text, so please add (e.g. ‘see Video clip 1.1’) in your text.